STANDARD OPERATIONAL GUIDELINES (SOG'S)
The constitution and the by-laws of the Spicewood Volunteer Fire Department-EMS, Inc. shall be used for the Departments regulation, government, and membership requirements.
WHO IS IN CHARGE
Command structure is as follows: FIRE CHIEF, ASSISTANT FIRE CHIEF, CAPTAIN AND LIEUTENANT . For the purpose of the SOG’s these four (4) will be referred as the Officers.
The person that establishes Incident Command (IC) will be in charge of the Fire scene. The Chief, Asst. Chief or the Captain can take over command if they so desire or can appoint another person to take IC. The IC will be responsible for all fire reports that pertain to the scene. The EMS Director or Asst. Director shall have command authority on all EMS calls.
No member of the department shall make any statement of judgment regarding incidents in which they or the department has been involved in. Any incidents requiring investigation shall be left to the discretion of the proper authorities. Any possible cause of determination will not be made by any member of the department at the incident of after the fact. All reports shall be confidential. No member shall discuss any incident outside of the department. If there are any questions regarding an incident, discuss it with the Fire Chief. HIPPA laws apply as well to incidents.
TRAINING AND ATTENDANCE
After becoming a member of Spicewood VFD-EMS, Inc., the member will be placed on a 6 month probationary status. During this time the member should response on emergency tone out by the use of the Active911 phone app, the member will also be able to attend all called training meetings. After the 6 months probationary status is up the Fire Chief (if he approves and equipment is available) will give permission to issue equipment at that time.
Any member missing 2 consecutive Fire Training sessions may be placed on a probationary status (any member missing training will need to notify an officer). The member may be required to return their pager and handheld radio to the Fire Chief. During this probationary period the member will be unable to respond to any Fire of EMS calls. This includes responding to a mutual aid call, driving fire equipment, or assisting in firefighting.
Reinstatement to full active duty:
Once a member has been placed on probationary status the Fire Chief will decide when the member can respond on Fire calls.
Note: the Officers can decide if an absence is excused or not.
DRIVING OF EMERGENCY VEHICLES
All Members who desire to drive any of the Emergency vehicles will need to be trained on each vehicle and have a valid Texas driver’s license and vehicle registeration. They will then be required to drive each vehicle with an appointed officer and be signed off before driving the vehicle on emergency calls. If it is the First responder Vehicle then they will need to drive with both the EMS director and the Asst Director before driving the vehicle will be allowed. Members will also be trained on the safe operation and use of the equipment on each vehicle before they will be allowed to drive the vehicles. If the Fire Chief decides that the member is in need of more training then the member will need to get with one of the other Officers to get more training on areas that are needed.
In the event that an emergency arises and there is a need and the trainee has been sufficiently trained, then they may be approved by an Officer to drive the vehicle during this time only.
Seatbelts must be worn at all times when driving the vehicles if they are available.
Only the Elected Officers can suspend a member from driving a fire vehicle.
When driving an emergency vehicle to a call the driver must drive with due regard at all times and make sure that they are asking for the right of way at all intersections.
All Emergency Vehicles will be driven with safety in mind.
No member is to ever ride on the outside of a vehicle when going to or from a call.
VEHICLE AND EQUIPMENT RESPONSIBILITY
The Driver and Personnel of the vehicle shall be responsible for the following upon arriving back to the Fire Hall after a call.
Check all fluids, caution radiator will be hot, and check all equipment to be sure that it is back in its proper place and is in working order, this includes but not limited to fuel in tank, replacing any equipment used. Any repairs that need to be made must to be noted and brought to the attention of an Officer.
DRIVING YOUR PERSONAL VEHICLE.
All members must have a Valid TX DL and at least Liability Insurance, vehicle registration and may at any time be asked to show proof to an Officer. If not able to provide information then the member will not be allowed to respond on emergency call in their personal vehicle or operate any Spicewood Emergency Vehicle.
If you have to pass the Fire Hall to go to a scene then you must stop at the Fire Hall and either drive a vehicle, if signed off on, or ride in an emergency vehicle to respond to the scene. Unless other advised by an Officer or IC to come straight to the scene.
If responding to a scene in a POV with overhead lights the vehicle can be used to traffic control at the discretion of the IC, and Officer or until replaced by a Fire Truck. If the POV does not have overhead lights it needs to be parked out of the way of the scene when possible.
LEAVING THE FIRE HALL ON A CALL WITH A VEHICLE
When you are responding on a call and leaving the Fire Hall, only the first truck needs to notify the Dispatcher. Use the channel assigned by dispatcher to communicate with dispatch. When calling in, identify your truck number and advise them that you are en route. All other trucks responding to the call will need to go to the appropriate elected channel and inform the first truck or person in charge of the scene if command has been established. Before leaving the parking lot be sure that your lights and sirens are on.
ARRIVING ON THE FIRE SCENE
Only the First personnel and Truck to arrive on the scene need to call the Dispatcher on Channel 3. When arriving on the scene, you will need to do a scene size up, and advise the other arriving vehicles of any hazards the they may encounter. Once you have sized up the scene then action will be taken to fight the fire. Upon arrival to the scene if you are unsure what to do, check with IC or an Officer. When leaving the scene the IC or an Officer will advise the Dispatcher that the department is back in service.
REQUESTING MUTUAL AID
After arriving on the scene and IC is established if there is a need for additional help then you will need to call the Dispatcher on the assigned channel and advise them that Mutual Aid is needed and from which departments along with what is needed.
South end departments should be called first.
A command post will need to be established so that the arriving units will have a location to report to. From there they will be directed where they are needed from the person in charge of the scene.
RESPONDING TO A MUTUAL AID CALL
When the Department has been toned out to provide Mutual Aid for another Fire Department all personnel will need to meet at the Fire Hall. An Officer will give the okay to go to the call and what vehicles and personnel are to go. The personnel will respond to the call as a group and come back to the area as a group unless permission is given by an Officer. When responding to the Mutual Aid call all vehicles are to obey the posted speed limit unless an Officer deems a Code 3 response is necessary.
No profanity shall be permitted.
All communication to the Dispatcher shall be conducted on Channel 3.
All communication from truck to truck shall be conducted on Channels 5 or 6.
All Mutual Aid communication shall be conducted on Channel 5 or other Mutual aid Channel.
CB slang and Ten codes need to be avoided.
The Dispatcher has control of the radio at all times.
Advise the Dispatcher if any other services are needed: Law Enforcement, Utility Services (PEC), or Mutual Aid. Try and keep your requests to a minimum.
Always be courteous and polite.
Speak in a normal tone when talking into the radio. Do not use the radio to get times for a call.
RESPONDING TO STRUCTURE FIRES VEHICLE ORDER.
5621 – Pumper Truck
5641 – Tanker
5660 – First Responder Vehicle
5640 – Tanker
5642 – Pumper/Tender
5621 – Pumper Truck
Any member fighting a structure fire must be suited in Full Bunker Gear at all times. This includes: Helmet with Face shield, Bunker Coat and Pants, Boots, Gloves and Nomex Hood. Any member on an interior attack needs to have an Air Pack on as well and at all times while inside the structure unless authorized by IC or an Officer.
Mutual Aid needs to be called during day time hours, after a second set of tones have been issued, if there are not enough responders en route and you have a confirmed structure fire or grass fire bigger than can be handled with personnel already en route. Be sure to specify what is needed when calling the Dispatcher for Mutual Aid.
Upon arrival to the scene the pumper needs to be parked where directed to by the IC or an Officer if they have already made the scene. If not it needs to be place up wind from the fire. Both cross lays need to be pulled off while the driver is setting the Pump.
The Tender needs to drop the Fold-a-tank as close as possible to the pumper but in an area where it can be easily accessed to be refilled by other Tenders.
The Fire attack will be directed by one of the Officers and the Fire Chief will have final say if there is to be an interior attack or exterior only.
RESPONDING TO A GRASS OR BRUSH FIRE.
THE LOCATION OF THE FIRE NEEDS TO BE TAKEN INTO CONSIDERATION WHEN CHOOSING WHICH TRUCKS ARE NEEDED.
Order of Vehicle response:
Tender Truck or any vehicle needed
If there is a structure in danger, 5621 should respond after the Brush Trucks have gone. Any member fighting a Grass Fire should wear Wild land gear which includes: Long Pants, a Long Sleeve Shirt, Closed Toed Shoes or Boots, Gloves and a Helmet with Goggles.
When possible the initial fire attack needs to be made at the head of the fire with 2 Fire Trucks. The Trucks need to go to the head of the fire and then split in each direction fighting the head of the fire.
WHEN RESPONDING TO A VEHICLE ACCIDENT
Order of Vehicle response:
5621 – Rescue Pumper
5660 – First Responder Vehicle
5641 – If needed
Followed by 2 of the newer Grass Trucks for traffic control.
Members that are preforming rescue operations, using the Jaws, need to be in full Bunker Gear. This includes: Helmet with Face shield, Bunker Coat and Pants, Boots, Gloves and Nomex Hood. If there is a Vehicle on fire then Air Packs need to be worn, if the fire has to be fought from down wind and there is danger from smoke inhalation. A charged line needs to be pulled from the Rescue Pumper and attended by a Member that is in full Bunker Gear.
Upon arrival at the scene the Rescue pumper needs to be placed in such a position that it blocks the scene from oncoming traffic. The Pumper needs to be placed in a position so that the pump control panel is facing towards the scene. A hose needs to be pulled off of the truck and charged and have a fully bunkered fire fighter manning the hose while rescue operations are going on. If there are not enough members on the scene then the hose still needs to be pulled and charged.
The Air Bag system shall be used on an as needed basis and shall be determined by an Officer or IC. The Stabilization Tools need to be used when there is any question as to the stability of the vehicle before any rescue operations are to begin.
The FLIR device shall not be used unless directed by an Officer or IC to do so.
MOTOR VEHICLE, BOAT, OR AIRCRAFT ACCIDENTS
Any member of the Department shall not move or remove any items from the scene of an accident. All debris of personal items shall be left in their original location, unless you have been instructed by Law Enforcement Officer in charge, to remove or relocate those items. Re-direct traffic around debris if necessary. Removal of personal items needs to be done by the Law Enforcement Officer in charge of the scene or by their direction. The Wrecker Service called to the scene will be responsible for cleaning the debris at the scene. Assistance to the Wrecker Service from the Department will be at the discretion of IC or Fire Dept. Officer.
No Fire Personnel shall respond to any emergency call after having consumed alcohol within 6 hours of a call. Any suspected violation of this Guideline should be brought to the attention of an Officer. The Officer will address the problem at the time of the violation and notify elected officers. It will be up to them to decide if a violation has occurred. If the Ellected Officers determines that there has been a violation then the following penalties will apply:
First Offence: A written warning will be placed in the members file and be signed by both the member and the Fire Chief.
2nd Offence: The member shall be placed on a 6 month suspension and will not be able to respond to any Emergency call. The member will have to turn in their pager and it will be returned after the suspension period.
3rd Offence: After the third offence the member can be dismissed from the Fire Department and will be determined by the Officers if such actions are needed.
If a member should decide to resign from the Department during the suspension period or thereafter, then the member should submit a letter of resignation to the Secretary.
If a member of the Fire Department is to be found using illegal drugs or under the influence of drugs they can and may be dismissed from the department.The following Officers will meet and investigate if there has been a violation:
The Fire Chief, Asst.Fire Chief, Captain, EMS Director and Asst. Director. They will make a ruling on the case.
A Safety Officer shall be assigned at each Fire Scene on a scene by scene basis and shall be assigned by IC or an Officer. The Safety Officer will need to be a person that has been approved by the Fire Chief to be Safety Officer. The
Safety Officer will have override authority on a Fire Scene if they deem a situation to be unsafe for fire operations.
TRAFFIC CONTROL ON A SCENE
Traffic control on a scene needs to be done with a Fire Truck, 5653,5655, or 5656 are the Trucks that need to be used. When you position the truck it needs to be facing traffic with the head lights pointing off the road way. If you respond in the truck you will need to stay with the truck unless relieved by someone that has been sent by IC or an Officer. POVs
with overhead lights may be used for traffic control only if there is not a Fire Truck available. When a Fire Truck arrives on the scene the POV needs to be moved to a safe location off of the road way if possible, and behind the Fire